Article I. Membership
Article II. Dues
Applications for membership shall be electronically submitted via our website or in writing
and shall be accompanied by dues as specified herein. All applications for membership shall be acted on by the Executive Board.
Classes of Membership: There shall be the following classes of members.
(a) Full Member: Is a Green Country Bear member by virtue of payment of their annual dues, has voting rights, and may hold office.
(b) Associate Member: Is a Green Country Bear supporter who does not pay annual dues, does not have voting rights, and cannot hold office.
They may attend general meetings, voice their opinions and participate in certain group functions.
Section 1.03 General Considerations
Members must be at least twenty-one (21) years of age.
The organization will not establish any rule, regulation, or procedure, which limits membership based on gender,
any physical attribute, race, creed, or sexual orientation.
Section 2.01 To maintain Full Membership in the Green Country Bears annual dues of Twenty Dollars ($20.00) shall be paid.
Membership shall be good from the time fees are paid until the following year at the same time. (i.e. July 1st of 2010 till July 1st of 2011)
Section 2.02 Full Members who are greater than 30 days past due will revert to Associate Members.
Section 2.03 All payment of dues are final.
Article III. Meetings
Section 3.01 Regular Meetings
Article IV. Financial Funds
The organization shall hold a regular meeting on the second (2nd) Thursday of every month starting at 7:00pm.
The meeting is to take place at the Dennis R. Neill Equality Center, Tulsa OK unless specified two week in advance.
Section 3.02 Special Meetings
Additional meetings to conduct one or more particular items of business may be required on occasion.
These "special" meetings shall be communicated by the Secretary to the membership as soon as possible prior to the meeting.
A special meeting may not be called for the purpose of elections of officers nor for any other item, which the bylaws state,
must occur at a regular meeting.
Section 3.03 Quorum
Quorum at any regular or special meeting shall be 50% + 1 of the full members in good standing present at the meeting.
Section 3.04 Events
(a) Social Events
Social events are official gatherings of the club at which no business should be conducted. All members are encouraged to attend social events.
Members are encouraged to review our website social calendar for events.
Tulsa Growl™ shall be the official bear run
sponsored by the Green Country Bears.
(a) All financial monies for the Green Country Bears are maintained by and administered through the OkEq Finance Director.
(b) All financial monies collected for Tulsa Growl are maintained by and administered through the OkEq Finance Director.
Section 4.02 Upon submission of proper receipt documentation and the signature of two Executive Board Members funds may be
dispersed by the OkEq Finance Director.
Section 4.03 In addition to the official OkEq Finance Director's accounting of all funds and expense of the group,
the Finance Office for the group shall keep an accounting of all funds collected and spent.
(a) The Executive Board has the authority to approve expenditures up to and including One Hundred Dollars
($100.00) by a majority vote of the board.
(b) The Executive Board has the authority to approve expenditures for Tulsa Growl up to and including One Thousand Five Hundred Dollars
($1500.00) by a majority vote of the board.
(a) Expenditures in excess of One Hundred Dollar ($100.00) must be approved by a majority vote at a regular
meeting of the organization.
(b) Expenditures in excess of One Thousand Five Hundred Dollar ($1500.00) must be approved by a majority vote at a regular
meeting of the organization.
Officers and Elections
The executive board shall consist of four to seven officers and is empowered to implement the resolutions and decisions of the club.
Section 6.02 Elections
Section 6.01 Executive Board
The President will conduct all meetings and delegate such authority to another officer if unable to be present.
The President will represent the organization as necessary. The President may appoint any necessary committees and the chairpersons of such committees.
(b) Vice President
The Vice President is elected to assist the President. The Vice President shall be the chairperson of all special committees
unless the President or the organization appoints a chairperson.
The Secretary is responsible for keeping the minutes of all regular and special meetings. The Secretary is also
responsible for keeping all necessary records of the club including an up-to-date roll of all members. It is the
Secretary's responsibility to notify the membership of all special meetings and changes to regular meetings.
The treasurer is responsible for working directly with the OkEq Finance Director to account for all funds
collected and expenses paid on behalf of the organization. The Treasurer will provide an accounting of such to the
organization at our regular meetings. The treasurer is responsible for tracking and notifying members thirty days
in advance of their annual membership dues anniversary.
The Webmaster is responsible for maintaining the online presence of the organization. This includes creation
and updating of web pages and may include maintenance of an online calendar. The website will be maintained
at the expense of the club.
(f) One or two members at large [optional]
[The posts of Secretary, Treasurer, and/or Webmaster may be held by the same individual if there are insufficient nominations]
Nominations for officers in the Green Country Bears shall be held in June of each year, with Elections held in July.
All nominees must be members in good standing. Elections shall be by secret ballot in the event that there is more than
one nominee for a position. The ballots shall be counted in front of the assembled group with the majority of votes determining the new officer.
Section 6.03 Vacancy in Office
Any vacancy in the Executive Board shall be filled by appointment by the Board. Any such appointment will be only for the
remainder of the term of office.
Section 6.04 Removal of an Officer
Officers may be removed by a 3/4-majority vote of all members in good standing; such vote to be in writing and signed.
Article VII. Committees
Committees shall be established as needed by the President and the chairman of the committee shall provide a report to the general membership.
Article VIII. Bylaws
Amendment to the bylaws shall be proposed in writing by two (2) members of the executive board or 25% of the members
in good standing. Proposed amendments shall be presented in writing at a regular meeting and be voted on. An affirmative
vote of three quarters (3/4) of the members present shall be required for ratification of the proposed amendment
Having obtained the required three quarters vote of the members voting to ratify these Bylaws, IN WITNESS WHEREOF,
the undersigned, being the current Executive Board of the Green Country Bears, have hereunto set our hands this 114th day of July, 2016.
Daniel Gouvion, President
Scott Tenney, Vice President
Jimmy Kennedy, Treasurer
Dennis Kelly, Webmaster
Charley Fox. Member-at-Large
Jerry Custer, Member-at-Large